If you have a business where you will constantly need documents signed electronically, it is going to be beneficial to utilize software that will automate this process. E-signature software will assist with sending out, formatting, collecting, and storing signatures. Secure software will give your clients confidence in your business to know their information is being protected.
Factors to Consider When Choosing E-Signature Program
When choosing the right platform that will be used for collecting an e-signature, there are several key factors to consider. Is the software user-friendly? Can the program be utilized without much training for your staff? How quickly can the program be up and running so your business can continue moving forward? Price is also an important factor to consider. Is there a one-time fee or a monthly subscription fee? Does the price increase based on the number of customers? Find out what the automation capability of the program is. Asking questions before choosing a platform is essential for knowing whether you are making the right choice.
Speed Up the Process
One thing that can significantly delay the process of closing a deal is waiting on signatures. By using e-signature software the process of signing a document can take place in real time. There is no longer a need to scan and upload documents. E-signature software eliminates the need for mailing out documents and waiting 1-2 weeks until they can be returned.
Every e-signature collected by a credible software program should be legally binding due to the ESIGN Act and the Uniform Electronic Transaction Act. Something else to consider when using the e-signature software is the ability to audit all activity. This protects the company and the client by being able to quickly and easily pull up any and all client records. Having a reliable source to back up signatures will keep your business negotiations intact and easy to obtain.
Reliability
Have you ever been met with frustration when it comes time to e-sign a document? When you receive an email and the document doesn’t open or the signature field is met with passwords it can be very time consuming. If someone is not able to quickly access and sign a document they are likely to forego signing electronically. They might have to call your company to troubleshoot the process or just request a hard copy to be sent to them instead.
Having a reliable platform to request e-signatures will keep the client happy and compliant. When it comes down to choosing the best platform for your company, go with a platform that is geared specifically towards your industry. Most e-signature platforms will be used for specific industries so that they know what legal standards must be met.
Ease of Use
Most transactions are completed on a cell phone. Having the ability to sign a document from a phone is convenient and simple. Some platforms do not host Android or iPhone operating systems, so people have to use a desktop computer if they are going to sign a document. When choosing the best platform, it is essential to determine if signing forms with a cell phone is going to be a vital part of the process for your specific business needs. Look for platforms that can be used with any internet-enabled device. This will make the process of reviewing and signing documents a breeze.
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